What makes CMMS, the most used Maintenance Software?

The success of any company relies on the performance of the asset. If assets are not delivering results, then businesses can’t progress. Imagine if, in an IT firm, there is a constant power failure during working hours, then will the employees be able to work comfortably? Not! Thus, to manage the assets and keep them in the best condition.

When it comes to asset maintenance, the only software that comes to our mind is the CMMS.

What is the role of CMMS?

The CMMS acronym is Computerized Maintenance Management System. This software takes care of the mountain of data and centralizes all the maintenance information and makes it available to all, anywhere, anytime. The CMMS helps managers to automate the maintenance procedures and optimize the utilization and availability of all the physical assets. From manufacturing to transportation, the CMMS is found everywhere.

Data maintenance is at the core of CMMS, now with the help of data managers and technicians can analyze the health of the assets and take necessary decisions. For instance, if the assets are within the warranty period, then the CMMS will highlight this information and managers can claim a free replacement, rather than blindly purchasing it.

What makes CMMS, the best maintenance software?

When it comes to maintenance management, the CMMS explores various capabilities like:

  • Labour Management

It tracks the availability of employees and assigns tasks in an organized manner, to ensure that the resources are optimally used and work orders are completed on time, without overtime.

  • Asset Management

Similarly, the CMMS works as a storehouse of asset information related to the manufacturing details of the assets, performance and downtime data, safety, and warranty procedures. Based on this historical data, businesses can plan the asset maintenance budgets and spend wisely to achieve the highest level of OEE.

To calculate OEE, you need to first find out the availability rate of the assets, the performance rate, and the quality rate. Now when you multiply these three elements, you will get the OEE percentage. Here is an interesting OEE calculation example, depicting the progress in operations.

Availability = Run Time/ Planned Production time

       Performance = Ideal Cycle Time* Total count / Run Time

       Quality = Good Count / Total Count

       OEE = Availability × Performance × Quality

  • Work Order Management

With regards to work order management, the CMMS helps, store information like the Work order number, order type, order description, and materials used to complete the order.

  • Data Analysis & Report Generation

The CMMS generates reports based on data analysis in the form of charts and graphs. The reports are divided into various categories like material usage, labor cost, material cost, asset availability, and more. With such well-presented data, the management can take the most critical business decisions and gather information for audits.

How to select the right CMMS?

There are five steps that you must follow to select the apt CMMS software for your business.

  • First Step: Decide and define your organizational goals in detail. The CMMS software must include all the features that will help in achieving the set goals.
  • Second Step: Create a strong IT team that can manage the CMMS.
  • Third Step: Shift your operations from Reactive maintenance to Preventive Maintenance Strategy.
  • Fourth Step: Pick a CMMS that allows real-time creation of purchase orders. For this, cloud-based CMMS is the right choice.
  • Fifth Step: Ask for a free trial of the software. The real experience can only be measured only when the software is in action.

The Bottom Line:

Assets are the backbone of every business, but managing these assets is not a small task. You need support to manage, hundreds of assets efficiently and ensuring that the entire unit works smoothly. The CMMS automates maintenance procedures and runs the entire unit effectively, with the minimum breakdown and maximum productivity.