Business management is the practice of coordinating, planning, and administering the different activities and tasks that are essential for a business to run successfully. Business managers are required to coordinate and align people, tasks, and events while performing various other functions all at the same time. Additionally, they are expected to deliver timely outcomes. For such work, it is imperative that business managers are able to communicate clearly and effectively with different kinds of people. This is where written communication comes into play. Such communication is important because the organization of meetings, events, and general decision-making is usually communicated through writing (via emails). Without written communication skills, businesses will find it very difficult to ensure that all the processes will run smoothly.
Why do we need written Communication?
We live in a world that is heavily influenced by technology. We absorb information from news, emails, and social media posts. Therefore, the primary means of communication are written. Even in the world of business, we send emails within teams and departments in order to communicate our needs and handle important tasks that come our way. In such a world, it has become a necessity that every employee should have excellent writing skills. Not only that, but employees must also have good communication skills in order to be able to express their thoughts clearly. Writing skills and communication skills, therefore, are pivotal in differentiating between good and bad employees or managers.
There are many reasons why people prefer email communication. Some of them are outlined below.
- Clarity. Emails force a sender to be clear and succinct in their communication. As a result, the sender of an email eliminates unnecessary ‘fillers’ and sticks to the point per the subject.
- Efficiency. People have limited time, so sending an email allows people to communicate the necessary information in the most time-effective manner.
- Traceability. Emails are written proof of ideas and thoughts. We can refer to an email multiple times to clarify any doubts that we might have or if we forget anything.
- Notification. The pandemic has significantly reduced people’s attention spans. As such, having a written note about important events will help people remain focused.
How to Learn Writing skills for Business Management?
Learning writing skills is not a difficult thing to do. Many writing courses are available both online and offline, where one can learn how to properly put their thoughts and ideas into writing. In addition to that, practicing writing every day can improve people’s writing skills over a period of time.
Many universities have writing courses for students where they can learn writing. Some of the most common tips and tricks professors share are as follows –
- Keep your writing simple
Simplicity is key to effective writing. Keeping your writing simple will allow you to retain the attention of your audience for a longer period of time. Simple writing will also make it easier for a reader to understand the subject of your writing. The best way to keep writing easy to understand is by using short sentences. It is also best to avoid using jargon or fancy words, as these can make comprehension difficult.
- Keep your ideas clear
The best writing is one where a simple idea is explained thoroughly. When a text focuses on a single idea, it provides fewer distractions to readers. On the other hand, when multiple ideas are presented together at the same time, the writing can be distracting. An easy way to ascertain whether the idea of your paper is coming through is by evaluating whether each word and sentence of your text is adding value to your text.
- Context and target audience matters
The context in which you are writing a certain text matters a lot. Your target audience is another equally important aspect. It is important to know what information you have to mention and what information you can omit in your writing. Similarly, knowing the target audience is also important. It will enable you to judge the knowledge and experience the reader will have and allow you to regulate your writing accordingly.
However, not everyone is a naturally good writer. Some students struggle with writing and resort to outside help. Professional writers who provide a custom term paper service online have successfully improved their writing skills through years of practice and employing these tips and tricks. This way, students can safely use most online writing services ad expect good writing that will result in excellent grades.
A Few Concluding Thoughts
Gone are the days when great writing skills were something only a few people possessed. Today, every single professional is expected to be able to write at least in basic language and use it to communicate with their peers. This is because people can identify, understand and accept the importance of great writing skills in business management. To quote Mark Twain, “To get the right word in the right place is a rare achievement”. However, practice and diligence will surely put everyone on the right path to achieve and excel in this skill.
About the Author – Carl Hill
Carl Hill is an entrepreneur and teacher. He offers a critical writing class to students at a graduate level. Throughout his teaching tenure, he has helped hundreds of students to refine their business and technical writing skills.
This post was last modified on November 21, 2022 7:05 PM